eMail Accounts

[vc_row][vc_column][vc_column_text] In this documentation, we can check how to set up mail fetching at Gmail. You maybe thinking why mail fetching since there is email forwarding which is actually very easy to configure. So why Email fetching and why it is better than email forwarding? If you are someone who is getting large number of emails then forwarding these emails to another account such as your personal Gmail account may cause blacklisting. You can avoid such issues by using email fetching because in this method you are actually not forwarding/sending mail to your other account. But you can still use Gmail to check your POP3 accounts. There are a few limitations when sending your domain’s emails to Gmail using fetching options. It only supports POP3 and no support for IMAP. You can only configure email fetching for 5 emails ID’s per Gmail account. Follow the steps given below to configure Gmail Email Fetching. 1) Login to your Gmail account. 2) Go to the settings icon and click the option ‘Settings’. 3) Make sure your other account has POP access. Then, change your Gmail settings. [/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_single_image source=”external_link” custom_src=”https://storage.googleapis.com/support-kms-prod/fLy5R54whP2vhKzEIsJO8MhrJMktHrlqNKMs”][/vc_column][/vc_row][vc_row][vc_column][vc_column_text] 4) Go to ‘Accounts and Import’. 5) Click the option ‘Add POP3 mail account you own’ from the section ‘Check mail from other accounts (using POP3)’. 6) Enter the email address of the account to get mail from and click the button ‘Next Step’. 7) Enter the password and port number. 8) Select the suitable option from the list. 9) Click the button ‘Add Account’. That is how we can set up mail fetching at Gmail. If you are a Hotmail user here is a tutorial to configure email Fetching at Hotmail. If you need any further help please reach our support department. [/vc_column_text][/vc_column][/vc_row]

If when sending emails from within Outlook you receive a bounce error of “message has lines too long for transport” this is likely because Outlook is not configured to correctly wrap the sentences within the email.  Long lines can be hard to read in emails, as such it is considered proper email etiquette to break the lines of your messages to somewhere between 65 and 70 characters. When you wrap long lines of text, the Outlook email client automatically breaks sentences away from the current line to start on a new line. This shortens the length of all outgoing emails and is similar to narrowing the margins of the writing space. Outlook has a useful setting to set the line wrap to whatever number is needed. Automatically wrap long lines in Outlook Open Outlook and go to the File menu.   Select Options. within Outlook Options, select Mail. Scroll down to Message format. In Automatically wrap text at character, enter a number to indicate where you want Outlook to wrap text. Keep this between 65 and 70 characters. Select OK to apply the changes and close the window.

MailChannels common mail bounce back errors MailChannels is a privately held anti-spam technology company based in Vancouver, British Columbia. MailChannels specializes in software and services that block and detect spam sending, phishing and other abuse emails. MailChannels are a leader in blocking spam and abuse email within sending networks and services such as ISPs and web hosting providers. 1) 550 5.7.1 [SS] error The 550 5.7.1 [SS] error indicates that the subject of the message contained spam like keywords that are commonly used for abuse or unsolicited email. The 5.xx nature of the response code refers that this was a permanent failure of your message and your message were returned due to high spam content. Perform the following ways to secure your account: 1) Change your email account password and also make sure that your new password has a minimum length of eight characters and uses a mixture of upper and lower-case characters, special characters and numbers. 2) Check your PC is secure and update your antivirus software and conduct a full scan of your system. 3) Make a delist request. 4) If the above step does not resolve this problem, please contact support@mailchannels.com or from https://mailchannels.zendesk.com/  submit a Fales positive report with a copy of the bounce back message.   2) 550 5.7.1 [CS] Message blocked error If you are getting this error, it means the bounce back email is detected as a spam message.  If your legitimate email is blocked and included in the non-delivery report you received from your mail server when an email is bounced. You can submit a false positive report to MailChannels and the mail channels corrects its behaviour so that similar messages will not be blocked in future. Please contact support@mailchannels.com or from https://mailchannels.zendesk.com/hc/en-us/requests/new   submit a Fales positive report with the following details: Sender email address Authenticated username of the sender Recipient email address Error message 3) 550 5.7.1 [RBL] Sender blocked <IP or domain> error If you are receiving this error, it means your server IP or domain is currently listed as a high-volume spam content by a reputable global blacklist. You need to check your domain is blacklisted in the domain lookup tool, If the domain is not blacklisted then check your server IP is blacklisted using www.mxtoolbox.com If the domain is blacklisted: 1) Make sure that the owner of the domain is using the domain for fraudulent or spamming purposes, 2) Change your control panel and email account password. Please check your password has a minimum length of eight characters and a mixture of upper and lower characters, special characters and numbers. 3) After completing the above steps, make a delist request of the domain from the domain lookup tool. If the server IP is blacklisted: pls send email at support@yi.com.pk 4) 550 5.7.1 [FBL] error If you are getting a bounce back message with this error, it means that your email recipient has directly complained about email from your IP address account so the Mail Channels automatically block senders who receive complaints. If you receive this type of bounce back message from MailChannels, the email recipients frequently complain about your legitimate messages. Please follow the below steps: 1) Only send the email messages that recipients could reasonably expect to receive. 2) Avoid sending messages to recipients after many months of zero contacts. 3) Keep the communication of your recipients is clear. 4) Provide unsubscribe links prominently at the top and bottom of each message.   5) 550 5.7.1 [IRR] error This error indicates that the email account has been blocked because the account has been sending messages to a large number of invalid email addresses. In this situation, you need to check and clean your mailing list, remove invalid mail addresses. You can use websites such as http://www.verifyemailaddress.org/ or http://mailtester.com/testmail.php for address verification.

Email Migration is a method to migrate an email or multiple email messages from one email client to another email client. The protocols mainly used in email communication are POP3, IMAP, and SMTP. Post Office Protocol (POP) is a standard email protocol. It is used to receive emails from a remote server to a local client. The IMAP (Internet Message Access Protocol) is used to access emails that are on the remote web server from a local client. These two protocols are the commonly used email protocol for retrieving emails. Whereas, the Simple Mail Transfer Protocol (SMTP) is the standard protocol used by the server to send emails across the Internet. How to Change an Account from POP to IMAP in Outlook You can use the following steps to change the email protocol from POP3 to IMAP in Outlook. 1) BACKUP YOUR MAILBOXES If you switch from POP3 to IMAP, it deletes all the existing emails. So, it is recommended to take the backup of your mailboxes to avoid losing any relevant emails. 1) Open Outlook and select ‘File’. 2) Select the ‘Import/Export’ option under the ‘Open & Export’ section. 3) Select ‘Export to a file’ option from the Import and Export Wizard and click ‘Next’. 4) Select ‘Outlook Data File (.pst) as the file type and click ‘Next’. 5) Now select the mailboxes you would like to backup. It is recommended to backup all your mailboxes by selecting your email address in the Export Outlook Data File window. Also, ensure that you have checked the ‘Include subfolders’ box and then click ‘Next’ to continue. 6) Select a location on your computer to save the backup and click ‘Finish’. You can secure this backup file by creating an optional password for the file. 2) DELETE THE POP ACCOUNT FROM YOUR COMPUTER Once you save the backup to the system, you can delete the POP account in Outlook. Also, make sure that you delete the account on other devices that you use for email. To do that, follow the steps given below. 1) Select the ‘File’ option in Outlook and click ‘Info’. 2) Click the small arrow next to ‘Account Settings’ to select the ‘Account Settings’ option. 3) Select the email account and click ‘Remove’ to delete it from Outlook in the Account Settings window. The system warns that the offline messages will get deleted. Click ‘Yes’ to continue. 3) SET UP THE IMAP ACCOUNT ON YOUR COMPUTER 1) Click the ‘New’ button in the Account Settings window to create a new email account on your computer. Alternatively, you can add the same by clicking the file in the top menu and then click ‘Add Account’. 2) Select ‘Manual setup or additional server types’ option and click ‘Next’ to continue. 3) Select POP or IMAP option under the ‘Choose Your Account Type’ window and click Next. 4) Enter the IMAP server settings for your email account. You can see your server settings from the cPanel ‘Email Accounts’ option. After filling all the details, you can click ok and then ‘Next’ to proceed. 5) Then click Close and Finish. 4) RESTORE YOUR MAILBOX If you wish to restore all your old emails to the new set up, then you can follow the below process. 1) Choose ‘File’ from the top menu of Outlook and then select ‘Import/Export’ under the Open & Export option. 2) Select ‘Import from another program or file’ option and click ‘Next’. 3) Select the file type as Outlook Data File (.pst) in the Import a File window and click ‘Next’ to proceed. 4) Now select the backup file and also the options to configure how Outlook treats duplicate items and click ‘Next’ to continue. If the backup is secured, then you need to authorize the import by entering the password. 5) Select which folder you would like to restore your data into and click Finish to complete. How to Transfer Emails to cPanel Mail Account Using Outlook The following conditions should be met to transfer the emails from the old mail provider to cPanel. 1) You should have active email services in both the end. 2) The email client should support IMAP/POP/SMTP protocol. By using this method, we can set up two email accounts with old and new mail provider and then drag-and-drop existing emails to the new email server. You can use the below step by step instructions to transfer emails to the cPanel mail account using an Outlook email client. 1) SETUP EMAIL ACCOUNT HOSTED ON THE OLD SERVER If the email account is not set up in your email client, then you need to contact your previous email provider for setup instructions. If the email account is already set up in the old server, then you can skip this step. 2) SETUP EMAIL ACCOUNT HOSTED ON THE NEW SERVER Make sure to set up the email account on the new server. If you have not set the email account, you can follow the following steps to set up an email account in cPanel. 1) Log in to your cPanel and select the ‘Email Accounts’ under the Email section. 2) Navigate to the ‘+Create’ button. 3) Select the domain name from the drop-down and set the username and password for the same, then click ‘+Create’. 4) Click ‘Check Email’ next to the email account to login to the webmail. It is recommended to configure the server hostnames as incoming-outgoing server names instead of the ‘mail.yourdomain.com subdomain. Always make sure that the email account hosted in cPanel is set up as IMAP. 3) EMAIL TRANSFER FROM THE OLD SERVER TO THE NEW SERVER After the setup of both the accounts, you can see them in your email client window. The old server account has all the existing emails, and the new one should be empty. To transfer emails, you can select the old account and drag-and-drop them to the new account folder. If all the emails transfer or tasks are complete, then consider the email migration

Step 1 – Go to Settings > Accounts & Passwords Step 2 – Tap Add account Step 3 – Tap Other Step 4 – Tap Add Mail Account Step 5 – Enter your account details Step 6 – Select IMAP Step 7 – Enter your server settings Step 8 – Save the account Step 9 – Tap the account you added Step 10 – Tap your account again Step 11 – Tap Advanced Step 12 – Check Mailbox behaviors Step 13 – Enter IMAP Path Prefix Step 14 – Done! In this guide we show you how to add your email account with IMAP to the mail app on your iPhone with iOS 11. You can also choose to set up your account with Mobile Sync (Exchange ActiveSync). Check out the guide below. Setting up Mobile Sync (Exchange ActiveSync) on iPhone Step 1 – Go to Settings > Accounts & Passwords Open Settings on your iPhone and tap Accounts & Passwords. Step 2 – Tap Add account Tap Add account. Step 3 – Tap Other Select Other as account type. Step 4 – Tap Add Mail Account Tap Add Mail Account. Step 5 – Enter your account details Enter the account details for the email you want to add:  Name: this will be visible as the sender.  Email: the address you want to add.  Password: you use it to log in to Webmail.  Description: a name for the account on your device. Tap Next to continue. Step 6 – Select IMAP Tap IMAP as the account type. Step 7 – Enter your server settings Enter the following settings: Incoming server: Host name: imap.one.com User name: your email account Password: the one you use for Webmail Outgoing server: Host name: send.one.com User name: your email account Password: the one you use for Webmail Tap Next to continue. Step 8 – Save the account Disable syncing of Notes, if this is enabled. Tap Save. Step 9 – Tap the account you added Tap the account you just added. You can recognize it by the description. Step 10 – Tap your account again Tap your account again to open settings. Step 11 – Tap Advanced Tap Advanced, at the bottom of your screen. Step 12 – Check Mailbox behaviors Check if the Mailbox behaviors are set correctly. These settings determine where your emails are saved. You need to select the following folders on the server: Drafts mailbox: Drafts Sent mailbox: Sent Deleted mailbox: Trash Archive mailbox: Archive If no folder, or a different one is selected, tap the mailbox and select the correct folder on the server. The name of the folder is in English. Note: If the folder is not listed, log in to Webmail and place an email in the folder that is not available. Then try again. Step 13 – Enter IMAP Path Prefix Scroll down to the bottom of the screen and enter INBOX as IMAP path prefix, all in capitals. Step 14 – Done! Your account is now set up correctly.