POP3

Junk Email Filter Management in Outlook No one likes spam or junk email. The Outlook Junk Email Filter doesn’t stop delivery of junk email messages, but does the next best thing—it moves suspected spam to the Junk Email folder.   It’s a good idea to regularly review messages in the Junk Email folder to check for legitimate messages that were incorrectly classified as junk. If you find a message that isn’t junk, drag it back to the Inbox or any folder. You can also mark the item as not junk by doing the following: Click Home > Junk > Not Junk. By default, the Junk Email Filter is turned on and the protection level is set to No Automatic Filtering. You can make the filter more aggressive by changing the level of protection that it provides. The Junk Email Filter evaluates each incoming message based on several factors. These can include the time when the message was sent and the content of the message. To change the options for the Junk Email Filter, do the following: Click Home > Junk > Junk Email Options. Junk email filter lists While the Junk Email Filter checks your incoming messages automatically, Junk Email Filter Lists let you control what is considered spam. You can add names, email addresses and domains to these lists so the filter doesn’t check messages from sources you trust, or blocks messages that arrive from specific email addresses and domains you don’t know or trust. Safe Senders list     Email addresses and domain names in the Safe Senders List are never treated as junk email, regardless of the content of the message. You can add your Contacts and other correspondents to this list. However, by design, safe domains are not recognized by default in Exchange Online or in Exchange Online Protection. Only blocked domains, blocked sender addresses, and safe sender addresses are recognized. If you use a Microsoft Exchange Server account, all names and addresses in the global address list (GAL) are automatically considered safe. The Safe Sender limit is 1024. Safe Recipients list     If you belong to a mailing list or a distribution list, you can add the list sender to the Safe Recipients List. Messages sent to these email addresses or domain names are never treated as junk, regardless of the content of the message. Blocked Senders list     You can easily block messages from particular senders by adding their email addresses or domain names to the Blocked Senders List. When you add a name or email address to this list, Outlook moves any incoming message from that source to the Junk Email folder. Messages from people or domain names that appear in this list are always classified as junk, regardless of the content of the message. The blocked sender limit is 500. Blocked Top-Level Domains list     To block unwanted email messages from another country/region, you can add country/region codes to the Blocked Top-Level Domains List. For example, checking the CA [Canada], US [United States], and MX [Mexico] boxes in the list blocks messages from email addresses that end in .ca, .us, and .mx. Blocked Encodings list     To block unwanted email messages that appear in another character set or alphabet, you can add encodings to the Blocked Encodings List. Junk Email Filter differences when Cached Exchange Mode is turned on or off If you use an Exchange account, you have access to another layer of tools to combat junk email. If you use Cached Exchange Mode or download to an Outlook data file (.pst)     The Junk Email Filter Lists are saved on the server and are available from any computer. The filter lists are also used by the server to evaluate messages. This means that if a sender appears in your Blocked Senders List, then messages from that sender are moved to the Junk Email folder on the server, and they aren’t evaluated by Outlook. If you work online     The Junk Email Filter Lists are saved on the server. They are available from any computer, but only if you have the Junk Email feature enabled in Outlook Web Access or Outlook Web App. The filter lists are also used by the server to evaluate messages. This means that if a sender appears in your Blocked Senders List, then messages from that sender are moved to the Junk Email folder on the server, and they aren’t evaluated by Outlook.

Setup POP3 Account in MS Outlook 2016 The first time you run Outlook 2016, you’ll see a welcome screen that looks like this: Click Next to Get Started. If you’ve previously configured Outlook 2016, click the File tab at the top of the window and in the Info category, click the Add Account button. In the Add an Email Account wizard displayed, you’ll be asked Do you want to set up Outlook to connect to an email account? Ensure the radio button next to Yes is selected, then click Next. In Auto Account Setup panel, enter the following details:      Your Name: Enter the name you’d like to appear on your emails.      Email Address: Your full email address.      Password: Your email account password.      Retype Password: Enter your email account password again. Click Next. Outlook will now attempt to retrieve your email server details and set up account access. Manual setup If your server cannot be found, check that the email address you entered is correct and try again. You can enter your server details manually by selecting Manual setup or additional server types. Then, click Next. Outlook 2016 supports standard POP3/IMAP email accounts, Microsoft Exchange or Office 365 accounts, as well as webmail accounts from a range of providers including Outlook.com, Hotmail, iCloud, Gmail, Yahoo and more. Select POP or IMAP. Manually set up POP3 or IMAP email accountsOnce you have clicked the radio button next to POP or IMAP, select Next to proceed with your email account configuration. You’ll need your email server details, username and password to hand.       Enter the following details:      Your Name: Enter the sender’s name you’d like to appear on your emails.      Email Address: Your full email address.      Account Type: Use the dropdown menu to select POP3 or IMAP.      Incoming mail server: For POP or IMAP accounts use   mail.yourdomain.com .      Outgoing mail server (SMTP): For POP or IMAP accounts use   mail.yourdomain.com      User Name: Your email account username.      Password: Your email account password. Now click the More Settings… button. In the Internet Email Settings window that opens, select the Advanced tab. Enter the following details:Incoming server: Ensure the default port is set to 110 for POP accounts.Outgoing server (SMTP): Ensure the default port is set to 587 for POP accounts. In-case SSL; Incoming server: Ensure the default port is set to 995 for POP accounts.Outgoing server (SMTP): Change the default port (587) to 465. Use the dropdown menu next to Use the following type of encrypted connection to select SSL. Switch to the Outgoing Server tab. Check the box next to My outgoing server (SMTP) requires authentication, then click the radio button next to Use same settings as my incoming mail server. If the test fails, retrace your steps, ensuring your server and account details have been entered correctly. Once the test completes successfully, click Next and then Finish to wrap up

Setup pop3 Account in Android Phone Open Settings of your Android device and tap on Accounts menu in section Personal: Tap on Add Account at the very bottom of the screen. On the next screen you will need to choose whether you wish to configure IMAP or POP3 account. Simply choose the desired option by tapping on Personal (IMAP) or Personal (POP3) correspondingly: The next screen will prompt you to enter your email address.Make sure to type in full Email address: Once done, tap Next to proceed to the next step.Here you will need to indicate your email account password. If you decided to use POP3 protocol, the following settings should be indicated:      Your Name: Enter the sender’s name you’d like to appear on your emails.      Email Address: Your full email address.      Account Type: Use the dropdown menu to select POP3 or IMAP.      Incoming mail server: For POP or IMAP accounts use   mail.yourdomain.com .      User Name: Your email account username.      Password: Your email account password.       Once done, tap Next to verify the settings and proceed to Outgoing Server settings menu. Outgoing mail server: For POP or IMAP accounts use   mail.yourdomain.com .      Outgoing mail server (SMTP): For POP or IMAP accounts use   mail.yourdomain.com      Security Type: None or SSL/TLS : None      User Name: Your email account username.      Password: Your email account password.       Once ready, tap Next to verify SMTP settings and finish the account setup: